Call us for any questions

05 24 25 99 88

Call us for any questions

05 24 25 99 88

Documentation Services

Home Documentation

In this digital world, everything is getting digitalized so why not make documentation digitalized. Managing paper documents is turning into a big headache in many organizations; eoffices4u opens the door to ease of manage digital documents in a structured way, and simple information retrieval. No more searching through reams and reams of paper to find what you are looking for - locate your important information in seconds.

Electronic documents are more efficient than paper documents. Protect your information by scanning your documents. Once your files are electronic you can treat them like you do any other data. Back them up, have copies in multiple locations, and share them easily when you need to.

Advantages of Scanning Documents for Business

  • Eliminate paper pushing

  • Back-up plan for critical data

  • More Secure Documents

  • A Green Office

  • Much more efficient and productive

  • Reduce administration cost

  • Risk management and loss of information

  • Enable faster search and retrieval

  • Provide anytime, anywhere access to documents

  • Share & distribute documents easily and securely

Our scanning services are handy for

  • HR record scanning

  • Legal file scanning

  • Financial documents scanning

  • Patient record scanning

  • Medical record scanning

  • Contractual Information

  • General correspondence

  • Proof of delivery notes

  • Building control files

  • Official correspondences

How Document Scanning Services Work

  • Collecting documents

  • Prepare documents for scanning

  • Scan the documents

  • Quality check

  • Coding the digital files

  • Upload the files to USB or Cloud

  • Shred or return the physical documents

  • Manual recording on spreadsheet for ease-of-access

Companies look to outsource digitalizing documents for several reasons. Here are some of the benefits:

There is not the knowledge or expertise in house to complete the work
Hardware such as scanners or printers does not exist, and purchase cost cannot be justified
Employees cannot handle the work and do not want to recruit staff to do it internally
Maximized Office Space No more file cabinets or off-site storage
Scanning provides employees access to information quickly, allowing them to respond to customer requests faster
Paper deteriorates with time; paper documents can be destroyed by flood and fire
Have an easy backup solution, making your files less vulnerable to accidental loss Back-up plan for critical data
Reduce your administration costs
You do not have anyone available to support you in these tasks, such as if you are a sole business owner
You have shareholders or investors you need to report to, or you are attempting to attract shareholders or investors
You have made administrative mistakes or errors in the past
Your time would be more profitable if invested in other aspects of business management
You simply do not want to deal with the stress of managing administrative tasks
You do not understand some of the financial administrative tasks you must carry out, or your tasks require technical knowledge you do not have
Document scanning ultimately reduces the amount of paper circulated throughout your workplace while promoting an eco-friendlier environment
Outsourcing administration work allows you to save a great amount of money from the reduced overhead expenses and lower staff costs, which you can use to fund other important areas of your business such as sales and marketing department. You struggle to make or find time for administrative tasks
Turnaround times need to be as fast as possible. Employees to focus their time on business-at-hand, instead of endless document searches. According to a survey, a typical office worker can spend around 40 minutes every day finding documents upon which they perform their business tasks. Scanning your documents will cut this time at least in half
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